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Using social media for internal communications

Businesses Can Manage Internal Communications Through Social Media
Communication is one of the hallmarks of business. Interacting with customers is important. After all, they are the ones creating the valuable revenue streams that fund any enterprise. However, internal communications are equally important for companies of any size. Keeping employees informed of events, promotions, and announcements with a single post instead of an email blast can help increase the personalization and interaction of a simple company memo. Social media helps businesses manage internal communications. In fact, companies with non-traditional business models, like ACN, can put the social tools to work in several effective low-cost ways.

Consistent Messages
One of the biggest benefits of social media applications is the consistent message delivered to employees. Not only does everyone get precisely the same update, but employees from around the globe can interact with the post and each other. This process creates a personal experience that allows employees that would not normally communicate with each other to develop special bonds. Plus, those bonds and simple communications can lead to other benefits such as exchanging ideas, best practice benchmarking, and the overall growth of the company. Instead of a single impersonal email, social media posts can be accompanied by a picture and a statement, which increases the chances of it actually being seen.

Low Cost
Perhaps the biggest asset of using social media to assist in internal communications is the low cost associated with the medium. Twitter, Facebook, Google Plus, and other sites are free for companies and employees to use, which makes them an easy sell for any company watching the bottom line. Further, non-traditional companies, like those with multi-level marketing models, can harness the power of social media to highlight accomplishments, showcase conferences, and promote awareness. Since the associated cost of the technology is extremely low, businesses can increase the frequency of communication according to demand.

In the end, social media helps businesses manage internal communication by delivering a consistent message at an extremely low cost. With the advent of mobile technology on the rise, employees of all levels can have instant access to any type of special information. Since the posts also offer a way for employees to interact, the entire organization can come out a winner simply by initiating some sort of call to action. In short, social media can be the spark that helps a business enhance communication and move to the next level of success.

Small Business Tips: Benefits of a Time Clock

Keeping track of employee hours is a vital part of running a business or company. If proper records are not kept, you could find yourself on the wrong side of the law with the Department of Labor. Installing and using a time clock — like those at Allied Time — provides many benefits to both you — the employer — and your employees.

Track Records and Reduce Errors
There is always room for errors when an employee tries to keep track of how many hours they have worked in a week. Even with their best intentions, mistakes and miscalculations occur. Especially when the beginning and ending of breaks occur. Without a time clock, trying to determine what hours the employee has worked will lead to many errors. And these errors will take valuable time to correct, and there may even be some that go unnoticed. A proper time clock system actually keeps track of your employee hours down to the exact minute, which — lets be honest — not many people do on their own. All of which will eliminate any potential mistakes of an employee not being paid for time that they worked and vice versa.

Compliance with Federal Law is Simplified
Federal law requires all employers have and keep accurate records of their nonexempt employee’s shifts. From the very beginning to the very end of the shift, employers must keep records of the hours worked per day and per week for every single one of their employees. While, the law doesn’t require that an employer must use a time clock, utilizing one will help in your defense if you are ever in dispute over hours worked with the Department of Labor.

Prevent Schedule Adherence Problems
Many of the newer models of time clocks give the employer the option of programming the schedule of their employees into the machine. Depending on the model, the time clock can even alert you when an employee tries to clock in later then they were scheduled, or if the employee has skipped their required break. These type of time clocks encourage your workers to take their require breaks and even identifies which employees are tardy. There are also options that lock employees out before a certain time, which prevents clocking in early.

Manage Your Overtime Costs More Efficiently
Time clock models that can be programmed help you identify which employee is accruing overtime or who is coming close to the overtime threshold. You can set the time clock to alert you when your employees are reaching the overtime limit. With this knowledge, you can either send them home earlier then schedule to save on overtime costs or remarriage the schedule accordingly.

Using an online database in a virtual company

Zoho Projects

Zoho Projects

The modern corporation doesn’t look much like the corporation of the last century. Back then, in order get the work done, the people doing the managing, and the people doing the work often had to meet face to face to communicate effectively.

With the development of the Internet, and more importantly the continuing reduction in the cost of the hardware and software that makes up the Internet, many of the basic administrative tasks of a company can now be outsourced to a remote labor pool at a much lower costs. Hoever, those remote workers still need to be able to share key company resources, and to do so simultaneously.

Take one small example, maintaining a basic database of customers, suppliers, products, and services. For smaller companies, this can often be done on a handful of spreadsheets or a basic database program. While it would be easy to do this on any laptop computer, when the information has to be accessible to a widely dispersed set of workers and managers, a company would need a virtual database that anyone in the company can access at any time.

One example of this kind of virtual database capability is offered by the Zoho company. Their project management software allows a company to have several users simultaneously update a database from several remote locations.

This kind of capability can even eliminate phone calls and emails. If a company also took the time and effort to develop systematic procedures for editing the database, employees from different time zones or even different continents would be able to perform their tasks without constant input from management.

For a company that intends to leverage the power of the Internet to get work done, it makes sense to design basic administrative and record-keeping tasks around this kind of online database.

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